Career

Key Responsibilities

Executive & Senior Management Support

• Provide high-level administrative and executive support to the Managing Director and senior leadership team,ensuring the effective coordination of business activities and priorities.
• Proactively manage the Managing Director’s calendar, appointments, meetings, and competing priorities, ensuring time is allocated effectively to support key business objectives and strategic initiatives.
• Monitor and coordinate the Managing Director’s workflow, tracking key deadlines, deliverables, approvals, and follow-up actions to ensure timely completion and accountability.
• Prepare daily, weekly, and meeting-related briefing materials, including agendas, reports, presentations, action items, and priority updates to support informed decision-making.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and associated logistics.
• Manage and screen incoming calls, emails, correspondence, and meeting requests, responding where appropriate and escalating matters as required.
• Coordinate meetings, prepare agendas, record meeting minutes where required, and monitor the completion of agreed actions and outcomes.
• Anticipate administrative and operational requirements, proactively identifying solutions and addressing issues to support business continuity and executive effectiveness.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive business, financial, commercial, and personnel information.

Office Operations & Administration 

• Support the efficient day-to-day operation of the office, ensuring a professional, organised, and productive working environment.
• Manage office supplies, equipment, facilities, service providers, and vendor relationships to ensure smooth business operations.
• Coordinate office administration processes, facilities maintenance, and workplace requirements across the business.
• Assist with employee onboarding, staff events, and general administrative support functions.
• Provide ad hoc administrative, operational, and project support as required to meet evolving business needs.

Skills and Experience Required

Essential Requirements

• 2 years’ experience in an Executive Assistant, Personal Assistant, Office Manager, Administrative Assistant, or similar business support role.
• Exceptional organisational, time management, and coordination skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism, attention to detail, and accuracy.
• Strong interpersonal and stakeholder management skills, with the ability to build effective working relationships across all levels of the organisation.
• Demonstrated ability to exercise discretion, maintain confidentiality, and use sound judgement when handling sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and business productivity tools, including Canva.
• Proactive, adaptable, and solutions-focused, with the ability to work independently, anticipate needs, and take ownership of priorities and outcomes.
• Mandarin and English language proficiency will be highly regarded.

Key Performance Indicators (KPIs)

• Effective diary and meeting management
• Timely completion of administrative tasks
• Accuracy of reports and documentation
• Stakeholder satisfaction
• Smooth day-to-day office operations

What We Offer

• Diverse and rewarding role with exposure to executive support, office operations, business administration, and strategic initiatives.
• Supportive and professional workplace culture where you can make a meaningful contribution to the success and growth of the business.